In order to accept payment cards in return for their goods/services, departments (merchants) must first be an Approved Revenue Producing Activity (RPA) in accordance with Policy VI-121. You should also make sure that you are in compliance with Policy VI-120 Processing Revenue.
Payment Card Services will arrange for you to process VISA, MasterCard, Discover, American Express, JCB, and Debit cards. It will take approximately three weeks for ID numbers to be verified and to obtain the equipment as needed. Treasury will create a SharePoint folder for the merchant to upload required documents to complete the compliance and set-up process. A training session, which includes how to work the terminal and how to reconcile credit card transactions, for you and your staff with Payment Card Services will then be scheduled. The training will take approximately 1 to 1-1/2 hours and the time will be coordinated to meet everyone's needs.
As a new Merchant you will be required to purchase Treasury approved equipment which consists of a terminal. A pin pad is only required if you plan on accepting debit cards processed as PIN Debits. Supplies (terminal paper) and signage (card type logo stickers) are free of charge if ordered through Payment Card Services. See Payment Card Fees for current fees associated with the acceptance of credit/debit cards.
To begin the process to see if you are eligible to accept payment cards using a Terminal, please click this link.