Treasurer's Signature Authority

Pursuant to the Board of Trustee Powers of Treasurer Resolution dated June 20, 1991, only the Treasurer of the Trustees of Indiana University and of the University and others acting in conjunction with the Treasurer are granted specific authority to execute certain documents on behalf of the University. These documents include, but are not limited to, the following:

  • Contracts, agreements, deeds, checks, notes, bonds, leases, stock powers, repurchase agreements for real estate and any other legal document obligating the Trustees of Indiana University or Indiana University
  • Documents related to the opening, amending or closing of bank accounts on behalf of the University (including documents related to changes of service on those accounts)
  • Documents/ transactions relating to the investment of University funds
  • Documents required to conclude and amend loan transactions and issue debt in the name of "The Trustees of Indiana University" or "Indiana University"

Excerpts from the Board of Trustee resolution follow:

BE IT RESOLVED that the following statement of authority for the Treasurer of The Trustees of Indiana University and of Indiana University, and other officers acting in conjunction with the Treasurer, be made a part of the official record of the University in order that this document in whole or in part, upon certification by the Secretary of The Trustees of Indiana University, may be used as necessary in the conduct of fiscal and business affairs of the University.
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e) Signature Authority. To place his/her official signature on checks, contracts, agreements, deeds, notes, bonds, leases, stock powers and any other legal documents obligating The Trustees of Indiana University or the University, and to execute specific documents which may be authorized from time to time by the Board of Trustees.
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Further, this grant of authority shall permit the Treasurer to delegate to others the authority to sign documents, including by example but not limited to, titles or licenses for vehicles, monthly claim vouchers, University invoice vouchers, addenda to the contract with the Indiana University Foundation, property rental agreements, purchase orders, and other legal documents related to research grants and contracts for outside sponsored programs, all of which require the signature of a University business officer. This delegation shall be exercised by establishment of a routine procedure or by the specific delegation of signature authority made by letter to the Secretary of the Board which shall be maintained as a part of the official records of the Board. Any specific authority made under this provision may be revoked at the discretion of the Treasurer.
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Except for documents signed by the President of the Board of Trustees, the President of the University, or the Vice President delegated by the President, or legal counsel acting within the scope of authority, legal or financial documents signed by another person and obligating the University which do not conform with this resolution or the established policy, procedure or other specific authority delegated by the Treasurer, shall be void; provided, however, that this Resolution shall have no effect on any documents signed and delivered prior to the date of this Resolution.